ARCS Survival Guide

Position Summary and Job Description

ARCS Association of Residency Coordinators in Surgery

POSITION TITLE: Residency Coordinator DEPARTMENT: Surgery REPORTS TO: Program Director and/or Chairman SUPERVISED BY: Program Director and/or Chairman of Department SALARY: Commensurate with experience and size of program SUPERVISORY RESPONSIBILITY: Support Staff POSITION DESCRIPTION: Assists Program Director of General Surgery Residency Program (and its components) in the management and direction of the training program. Coordinates the educational activities of the program, the incoming and current residents. Assures program compliance with regulatory agency standards and maintains essential documents required for program viability. Supervises support personnel. Functions as liaison between residents, departments, attending physicians, administration and outside institutions. EDUCATION, TRAINING AND EXPERIENCE: Graduate Degree or equivalent working experience. Minimum of two years experience working with residency training program or in a related field. SPECIAL EQUIPMENT, SKILLS OR OTHER REQUIREMENTS: Effective written and verbal communication skills. High level of management and interpersonal skills. Ability to function independently, use discretion and attend to detail. Proficiency in problem solving. Computer literacy to include word processing and data base management. WORK ENVIRONMENT AND HAZARDS: Office environment. No hazards. WORK CONTACT GROUP: Significant contact with physicians, administrators, other departments within and outside own institution, residents and students. POSITION RESPONSIBILITIES AND OBJECTIVES: Reviews ACGME "General and Special Requirements for Residency Training in Surgery" on an annual basis; evaluates residency training program to assess compliance with ACGME requirements, identifies deficiencies in compliance and notifies Program Director; makes recommendations, executes changes to meet additional ACGME requirements as warranted; assembles material for ACGME site visit. Reviews applications of residency program applicants, schedules and coordinates yearly interviews for selection of new residents, establishes and maintains data files for use in preparation of rank list for MATCH, corresponds with candidates and those who are accepted into the program. Establishes and participates in orientation of new house staff. Coordinates resident rotation, vacation, call and conference schedules. Collaborates with Program Director, attending physicians and residents regarding residency program. Supervises collection of data fulfilling requirements of ACGME, American Board of Surgery and other licensing and credentialing Boards; prepares reports and compiles statistics. Verifies training and processes letters of recommendations for current residents as well as past graduates; prepares correspondence relative to residency program and educational issues. Compiles faculty and resident evaluations. Maintains discretion relative to confidential and sensitive residency program issues. Interviews and assists in training of support personnel. Participates in preparation of budget as it relates to residency program. Trains residents in the use of computer programs required. Coordinates resident conference travel and social events of educational program. Communicates with other residency program coordinators and attends annual meeting of Association of Program Directors in Surgery as an Associate Member. Conforms to policies and procedures of institution. Enhances professional growth and development through educational programs.